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Rezly AI

Rachel Anderson

Administrative Assistant

  • rachel.anderson@email.com
  • (555) 901-2345
  • Seattle, WA

Summary

Highly organized and detail-oriented administrative assistant with 5 years of experience supporting executive teams and managing office operations. Proficient in scheduling, correspondence, document management, and event coordination. Known for exceptional multitasking abilities and a proactive approach to ensuring smooth daily operations.

Experience

  • Executive Administrative Assistant
    • /
  • Pacific Northwest Corp.
  • Seattle, WA
    • /
  • June 2022 - Present
  • Provided comprehensive administrative support to the CEO and 3 senior executives, managing calendars, travel, and correspondence.
  • Coordinated and organized 50+ meetings per month, preparing agendas, taking minutes, and distributing follow-up action items.
  • Managed executive travel arrangements including flights, hotels, and ground transportation, saving 20% on travel costs through strategic booking.
  • Processed expense reports, purchase orders, and invoices with 100% accuracy and timely submission.
  • Organized quarterly company events and team-building activities for 150+ employees, managing budgets up to $25K.
  • Developed and maintained filing systems and databases, improving document retrieval efficiency by 50%.
  • Administrative Assistant
    • /
  • Greenfield Associates
  • Seattle, WA
    • /
  • August 2019 - May 2022
  • Managed front desk operations including greeting visitors, answering phones, and directing inquiries to appropriate departments.
  • Scheduled appointments and maintained calendars for a team of 10 professionals using Microsoft Outlook.
  • Prepared and proofread business correspondence, presentations, and reports for accuracy and professional quality.
  • Maintained office supply inventory, placed orders, and negotiated vendor contracts saving 15% on annual supply costs.
  • Assisted with onboarding new employees, preparing workstations, and coordinating orientation schedules.
  • Created and updated spreadsheets and databases for tracking project milestones, client contacts, and departmental budgets.

Education

  • Associate Degree in Business Administration
    • /
  • Seattle Community College
  • Seattle, WA
    • /
  • Sep 2017 - Jun 2019

Skills

  • Administrative: Calendar Management, Travel Coordination, Meeting Planning, Expense Processing, Filing Systems
  • Technical: Microsoft Office Suite, Google Workspace, Zoom, Slack, SAP, QuickBooks
  • Professional: Organization, Multitasking, Communication, Attention to Detail, Problem Solving, Discretion
  • Languages: English (Native), French (Conversational)
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Administrative Assistant

Perfect for administrative assistants, executive assistants, and office administrators

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